EnglishAt the beginning of each quarter, submit a quarterly budget plan to Sakai or Microsoft Teams for review.
Name the document to “Team number_Team name_Quarter X budget plan”.
The budget plan should outline your team’s expected expenses (including direct reimbursement, and procurement) for this quarter. The quarterly budgets need to be consistent with the expense reports and procurement requests, and any expenses that are not consistent with the quarterly budgets need to be re-approved.
| Item | Allowance |
| Airfare | Economy |
| Train | Second class |
| Accommodation (per night) |
– 700 CNY for Beijing, Shanghai, Shenzhen – 500 CNY for other cities – Share room if possible |
| Meal – Networking with business partners | Up to 100 CNY/person
1.Only for external guest. 2.Business purpose, name and number of attendees 3.Relationship to DKU should be indicated |
| Meal – During Travel | Up to 150 CNY (breakfast<30;lunch<60;dinner<60)/person per day |
*In China only
**Update: you will need extra approval for business travels. See “Template Business Travel Plan” for template and instructions.
| Item | Allowance |
| Workshop for members, (food and meeting item) | NO! |
| Meal with DKU staff, Professor for advice on their project | NO! |
| Gift for external student/personnel (prefer)
Gift card for external students/personnel |
Allowed only for small reward to research interviewers up to 50 CNY/person* |
| Gift and Gift Card for internals | BIG NO! |
| Meal – During Travel | Up to 150 CNY/day/person per day |
* Some signatures can’t be collected, but information can be provided:
1. Purples of the research interview
2. Name, Type of gift, Unit price, Quantity, Relationship to DKU, Signature of receiver.
3. The signature and receipt form needs to be provided when submitting the expense report.
All fixed assets purchased with Dii funds need to be registered as fixed assets, and the property rights will belong to DKU.
The team will use the fixed assets by loaning them, and the asset manager should fill out the asset loan form. At the end of the project incubation period, the team must return the loaned fixed assets to Dii.
Please email to DKU-Innovation@dukekunshan.edu.cn first if you need to purchase any fixed asset.
*If you are not sure whether a certain item belongs to asset, pleas ask Dii staff.
