Once you’ve received the approval for your budget plan, you may start to make purchases according to your budget plan. Remember to collect the following materials after each purchase. Otherwise, the purchase CANNOT be reimbursed:
Expense Type |
Supporting Material |
Description |
General purchases |
Fapiao (AND receipt) |
Refer to the following example |
Travel by Didi Kuai Che (滴滴快车) |
Fapiao AND the travel receipt |
|
Travel by taxi |
Taxi Fapiao |
Start and end point |
Travel by High-Speed Train |
High-speed train ticket |
|
Travel by Air |
Itinerary/Receipt of E-Ticket for Air Transportation AND approval email for Travel Plan |
|
* Please issue an electronic invoice timely and note the important information such as the cause and the names of related people.
These are the invoices and receipts for the *project* scheduled on *time*. The *project* was about *detail of the project* and it lasted for *duration*. There were ** staffs and ** students involved. They were *attendees’ names*. Please kindly find the attached copy of the invoices and receipts for the payment.
If you travelled by Didi Kuai Che (滴滴快车), you need to acquire BOTH fapiao and receipt (发票和行程报销单). Go to “My Trips (订单)” – “Request Invoice (开发票)” – “Trip Services (出行服务)” – select the “Trips (订单)” that you want to reimburse, then click Next – fill out the form and select “Send me the receipt (发送行程单)” – Submit.
If you travelled by taxi (even if you requested it on Didi), you need to acquire the Taxi fapiao 出租汽车发票联from the driver when you are still in the car.
If you travelled by Gaotie, only the original ticket is needed. Gaotie tickets can be retrieved from ticket machines at each Gaotie station.
If you travelled by flight, request the Itinerary/Receipt of E-Ticket for Air Transportation (电子客票行程单) from the platform where you bought the ticket.