Project Completion

For Entrepreneurship Project (ETP and EPP)

Deliverables

Comprehensive Business Plan

A detailed and well-researched business plan, including market analysis, financial projections, marketing strategies, and operational plans, can be developed and presented.

Minimum Viable Product (MVP) or Prototype

Depending on the nature of the project, teams can create a functional MVP or prototype that can be tested with potential customers and stakeholders.

Presentation

A compelling pitch deck and live presentation can be prepared and delivered to a panel of judges, showcasing the project’s unique value proposition, market potential, and growth strategies.

Final Report

A comprehensive final report, detailing the project’s journey, challenges faced, lessons learned, and future plans, can be submitted, along with supporting documentation and artifacts.

Additional for the Entrepreneurship Practice Projects:

Validated and Refined Product or Service

Developed and market-validated product or service that addresses a specific customer need or solves a particular problem.

Customer Acquisition and Revenue Generation

Teams can demonstrate their ability to acquire initial customers, generate revenue streams, and achieve a sustainable business model.

Secured Funding or Investment

Teams can demonstrate their ability to acquire initial customers, generate revenue streams, and achieve a sustainable business model.

Intellectual Property Protection

Appropriate measures can be taken to protect the intellectual property associated with the project, such as patents, trademarks, or copyrights, as applicable.

Flexible Exit Criteria

To accommodate the diverse needs of undergraduate students, Dii will adopt flexible exit criteria based on each project’s progress and the milestones achieved during the incubation journey. Rather than mandating the completion of all stages, project teams may graduate by meeting some of the key requirements such as:

Achievement of key results or critical milestones relevant to their project stage.
Demonstration of a viable business model with a path to profitability.
Development of a robust team and organizational foundation to execute the venture’s plans.
Successful pitch or investor presentation, securing external funding, investment commitments, or initial revenue streams.
Completion of core documentation, reports, and legal obligations related to intellectual property protection and regulatory compliance.

For Innovation (Research) Projects (ITP)

Deliverables

Research Report

A detailed and well-structured research report, including a literature review, methodology, data analysis, results, and conclusions, can be prepared and submitted.

Data and Documentation

All experimental data, protocols, and supporting documentation generated during the research project must be organized, documented, and submitted in a manner that ensures reproducibility and transparency.

Presentation

Project teams must deliver a comprehensive presentation and successfully defend their research findings before a panel of experts, demonstrating a thorough understanding of their work and its implications.

Proof-of-Concept or Prototype

Depending on the nature of the research project, teams may be required to develop a functional proof-of-concept or prototype that demonstrates the practical application or implementation of their research findings.

Research Ethics and Compliance

All research activities must adhere to ethical principles, guidelines, and regulatory requirements pertaining to research involving human subjects, animal studies, or specialized materials or equipment.

Additional achievements encouraged:

Intellectual Property

Appropriate measures should be taken to protect the intellectual property associated with the research project, such as patents, copyrights, or software licenses, as applicable.

Accepted or Published Research Paper(s)

One research paper, or more, accepted for publication in a peer-reviewed academic journal or conference.

Dissemination and Outreach

Research findings are actively disseminated their through various channels, such as conferences, seminars, or public outreach events, to promote knowledge sharing and potential collaborations.

Flexible Exit Criteria

Evaluation will be based on criteria such as research significance, methodological rigor, potential applications, ethical adherence, and effective communication.

To accommodate varying project needs, Dii will employ flexible exit criteria that may include:

Achieving critical research milestones or objectives.
Demonstrating substantial progress toward publication or knowledge dissemination.
Securing further funding, collaboration opportunities, or pathways for continued research.
Completing core research deliverables and documentation to a satisfactory level.

For Innovation (Arts and Creation) Projects (ITP)

Deliverables

Dii recognizes the unique nature of projects in the arts, humanities, and creative domains. These projects often have distinct goals, evaluation criteria, and modes of expression compared to research or entrepreneurial endeavors.

Final Artistic or Creative Output

A fully realized artistic or creative output, such as a performance, exhibition, installation, literary work, or multimedia production.

Artist Statement and Documentation

A comprehensive artist statement that articulates the artistic intent, creative process, and contextual significance of their work. The teams should submit thorough documentation of the final output, including high-quality visual or audio-visual materials, depending on the nature of the project.

Creative Process Documentation

A detailed account of the creative journey, including research, experimentation, iterations, and decision-making processes, should be documented and submitted. This may include sketchbooks, prototypes, drafts, or other developmental materials that provide insight into the project’s evolution.

Public Presentation or Exhibition

Organization and execution of a public presentation or exhibition, which may involve securing a venue, curating the exhibition space, promoting the event, and engaging with audiences and stakeholders.

Critical Reflection and Evaluation

Conduct a critical self-evaluation of their work, identifying strengths, weaknesses, and areas for improvement. Gather feedback and critiques from audiences, peers, and subject matter experts to inform their reflection.

Exploration of Impact and Legacy

Student teams should explore the potential impact and legacy of their artistic or creative output, including its relevance to cultural discourse, educational value, or potential for further dissemination or adaptation.

Adherence to Ethical and Legal Guidelines

All projects should adhere to relevant ethical guidelines, legal requirements, and best practices pertaining to their respective artistic or creative disciplines, such as copyright laws, cultural sensitivity, or responsible use of materials.

Flexible Exit Criteria

Evaluation will be based on criteria such as artistic merit, conceptual depth, technical proficiency, audience engagement, potential for further exploration, and ethical/legal adherence.

To accommodate the diverse needs of creative projects, Dii will employ flexible exit criteria that may include:

Achieving critical artistic milestones or objectives.
Demonstrating substantial progress in realizing the creative vision.
Securing opportunities for further dissemination, adaptation, or residencies.
Completing core creative deliverables and documentation to a satisfactory level.

Note: Dii mentors, the project advisor and subject matter experts will guide each team in setting appropriate exit goals based on their project’s stage and readiness for the next phase.

The key emphasis is on providing a structured yet flexible approach, recognizing the unique challenges and constraints faced by undergraduate students. By tailoring exit criteria to each project’s progress and needs, Dii aims to foster an inclusive and supportive environment for innovation to thrive across diverse disciplines.

Completion Process

The project completion process is a critical phase in the lifecycle of a student project within the Dii. It marks the culmination of the incubation journey and ensures that projects are concluded professionally and effectively. Below is a detailed SOP for project completion:

Regular Completion of Projects
Early Completion of Projects

April each year is the regular completion time for projects due that year. Project teams need to prepare for the completion in advance and submit the completion materials and participate in the debriefing and feedback session on time after receiving the completion notice.

Submission of Deliverables
The project team submits all final deliverables and documentation to the Dii team through the designated project management system or via a scheduled drop-off.
Final Report
The team must complete and submit a project completion report that has been reviewed and approved by the project advisor, detailing the project’s outcomes and any post-incubation plans.
Internal Review
The Dii team will review the submitted materials and conduct an internal evaluation of the project’s success.
Feedback Session
A debrief and feedback session will be arranged with the project team to discuss the project’s performance and the Dii team’s evaluation, reflect on the project team’s experience, the lessons learned, and areas for improvement.
Resource Return
The project team returns any Dii-provided resources, including loaned equipment, books, unused supplies, and cash advance.
External Review
For projects above the provincial level, Dii will engage at least two external experts or mentors to provide an independent assessment.
Project Archive
The Dii team will archive the project materials, including documentation, deliverables, and any media or promotional materials.

Advisor’s Endorsement
The project team should discuss their intention to apply for early completion with their mentor(s) and obtain a written endorsement, which should be included in the application.
Comprehensive Report
The project team must prepare a detailed report highlighting the project’s success, including any quantifiable results, intellectual property developed, and future plans for the project.
Early Completion Application
The project team must submit a written application for early completion to Dii, including the comprehensive report, project advisor’s endorsement, and any other supporting documents that demonstrate the project’s success and readiness for conclusion.
Review and Decision
The Dii management will review the application and evaluate whether the project has indeed met all criteria for completion. Dii may seek additional information or clarification if necessary.
Finalize Project Closure
Upon approval of the application, Dii will issue an official project closure document, signifying the end of the project’s incubation. The project team will follow the regular project closure process to complete the project closure.

For Entrepreneurship Project (ETP and EPP)

Deliverables

Additional for the Entrepreneurship Practice Projects:

Flexible Exit Criteria

For Innovation (Research) Projects (ITP)

Deliverables

Additional achievements encouraged:

Flexible Exit Criteria

For Innovation (Arts and Creation) Projects (ITP)

Deliverables

Flexible Exit Criteria

Note: Dii mentors, the project advisor and subject matter experts will guide each team in setting appropriate exit goals based on their project’s stage and readiness for the next phase.

Completion Process

Submission of Deliverables

The project team submits all final deliverables and documentation to the Dii team through the designated project management system or via a scheduled drop-off.

Final Report

The team must complete and submit a project completion report that has been reviewed and approved by the project advisor, detailing the project’s outcomes and any post-incubation plans.

Internal Review

The Dii team will review the submitted materials and conduct an internal evaluation of the project’s success.

Feedback Session

A debrief and feedback session will be arranged with the project team to discuss the project’s performance and the Dii team’s evaluation, reflect on the project team’s experience, the lessons learned, and areas for improvement.

Resource Return

The project team returns any Dii-provided resources, including loaned equipment, books, unused supplies, and cash advance.

External Review

For projects above the provincial level, Dii will engage at least two external experts or mentors to provide an independent assessment.

Project Archive

The Dii team will archive the project materials, including documentation, deliverables, and any media or promotional materials.

Advisor’s Endorsement

The project team should discuss their intention to apply for early completion with their mentor(s) and obtain a written endorsement, which should be included in the application.

Comprehensive Report

The project team must prepare a detailed report highlighting the project’s success, including any quantifiable results, intellectual property developed, and future plans for the project.

Early Completion Application

The project team must submit a written application for early completion to Dii, including the comprehensive report, project advisor’s endorsement, and any other supporting documents that demonstrate the project’s success and readiness for conclusion.

Review and Decision

The Dii management will review the application and evaluate whether the project has indeed met all criteria for completion. Dii may seek additional information or clarification if necessary.

Finalize Project Closure

Upon approval of the application, Dii will issue an official project closure document, signifying the end of the project’s incubation. The project team will follow the regular project closure process to complete the project closure.